NATIONAL ASSOCIATION OF WOMEN IN CONSTRUCTION

SPOKANE, WA CHAPTER # 143

STANDING RULES

 

Standing Rule #1:

The chapter shall adopt Standing Rules stating its dues**, fees and charges, meeting date and method of voting for officers, and propositions and declaring whether the Chapter will elect Officers to the positions of Corresponding Secretary and President-elect, and such other rules as are not in conflict with the Charter of the National Association of Women in Construction; the Chapter’s Corporate Charter; or the Bylaws, the Standing Rules or official policies of the National Association of Women in Construction. Revision and amendments to Standing Rules 1-6 can only be changed by the National Board of Directors. (07/21)

** Student membership dues are set as a flat rate as established by the NAWIC Board of Directors. Flat rate dues for new student members are retained by the association. Flat rate dues for renewing student members will be disbursed to the Chapters. NO additional renewal fees for students can be assessed by Chapters (8/22)

 

Standing Rule #2:

Standing Rules will be reviewed for compliance annually by the Chapter Board of Directors, and at least biennially by the National Bylaws Chair, and by no later than November 30th. Biennial review will occur when there are absolutely no changes to any of the Chapter Standing Rules. Chapters’ review schedule will be determined by their Region, according to the following:

A. Midwest, North Central, Northeast and Pacific Southwest Regions will submit when the start of the NAWIC year is an even-numbered year (i.e., 2022, 2024, 2026, etc.)

B. Pacific Northwest, South Atlantic, South Central and Southeast Regions will submit when the start of the NAWIC year is an odd-numbered year (i.e., 2023, 2025, 2027, etc.)

If there are any changes to Standing Rules 1-6, and/or if there are suggested changes to the Chapter Standing Rules by the Chapter’s Board of Directors, then the Chapter Standing Rules MUST FIRST be reviewed and Chapter receives approval for circulation by the National Bylaws Chair, then:

 

A. Once approved for circulation, the Chapter’s Standing Rules must be circulated for no less than 30 days to the Chapter’s entire voting membership

B. After circulation is complete, approval by a two-thirds (2/3) vote of the Chapter Board of Directors is required, except as superseded by State law

C. After circulation and approval by Chapter Board of Directors, the Chapter President signs and re-submits the Chapter Standing Rules to the National Bylaws Chair for final approval, reflecting signature and date.                   (07/21)

 

Standing Rule #3:

Any member accepting Chapter funds to attend any Association function shall prepare a report within forty-five days following the event. The report shall be attached to the reimbursement request at the time of submittal to the Treasurer, to be attached to the appropriate Chapter Minutes and published in the upcoming chapter newsletter for all to read.      (03/00)

 

Standing Rule #4:

Where a chapter believes that extending reduced rate membership for multiple Corporate Members would expand awareness of NAWIC’s professional development opportunities and encourage the advancement of women within these businesses, the Chapter may extend discounted memberships to accomplish this goal. (02/09)

 

Standing Rule #5:

The Chapters shall adopt the Sarbanes-Oxley policies approved by the NAWIC Board of Directors annually and duly noted in the Minutes. The policies will be reviewed annually with individual Code of Ethics and Conflict of Interest being reviewed by each Chapter Board Member at the first fiscal Chapter Board meeting.     (12/17)

 

Standing Rule #6:

The Chapters shall adopt the NAWIC Brand identification and logos as specified and as approved by the NAWIC Board of Directors, issued August 2020.  The Chapter specific logo shall be the only logo used for all marketing, website, social media, and correspondence materials the Chapter may develop.  Until such time that this Standing Rule is updated with any new branding or marketing allowances, the logo as provided by NAWIC National shall be the only logo utilized to represent NAWIC. No changes to the logo or color are allowed. In addition, the logo, as adopted by the NAWIC Board of Directors may not be used, worn or displayed without the express written consent of NAWIC’s Executive Director.         (05/21)

 

Standing Rule #7:

The chapter shall meet on the third Thursday of each month. This date may be changed at the discretion of the President and a majority vote of the Board to accommodate special circumstances or opportunities for Chapter members

 

Standing Rule #8:

The chapter renewal dues are as follows: (10/24)

 

Active Member              $205.00

Corporate Member        $300.00

Associate Member         $205.00

Student Member            $  25.00 (As set forth by the National Board, SR#1, (08/22)

Retired Member             $  50.00

 

Standing Rule #9:

The chapter officers shall consist of President, Vice-President, Recording Secretary, Treasurer and Immediate Past President.  The chapter shall not elect a President-elect or Corresponding Secretary

 

Standing Rule #10:

The chapter shall elect a minimum of two (2) with a maximum of five (5) Directors.  The current Board of Directors will set the limit of Directors each year prior to the nominating committee’s first meeting.

 

Standing Rule #11:

  • Election of Officers and Directors – Voting for Officers and Directors shall be conducted by On-Line ballot through NAWIC Office in accordance with the NAWIC Guidelines for Chapter On-Line Ballots as outlined in the NAWIC Operations Manual, Chapters.
  •  Should Chapter not meet April 1st deadline to NAWIC office the elections of Officers and Directors will be done by Mail in accordance with NAWIC Guidelines for Chapter Mail Ballots as outlined in the NAWIC Operations Manual, Section 3 – Chapters.
  • Voting on Chapter Business – All other issues pertaining to the business of the Chapter shall be conducted in person and/or via email. – If a vote is taken by email, the vote must be ratified at the next Chapter Monthly Meeting. (10/25)

 

APPROVED BY VOTE FOR CIRCULATION BY THE Spokane, WA Chapter # 143 OF NAWIC BOARD OF DIRECTORS.

________________________________             _____________________________

Kathryn Waters                                                 Catherine Schoenenberger

2025 – 2026 Chapter President                          2025 – 2026 National Bylaws Chair

 

 

Date: ___________________________              Date: ___10.27.2025_____________

 

APPROVED BY VOTE BY THE Spokane, WA Chapter # 143 OF NAWIC BOARD OF DIRECTORS AS THE FINAL STANDING RULES AFTER CIRCULATION TO THE CHAPTER MEMBERSHIP

 

 

________________________________             _____________________________

Kathryn Waters                                                 Catherine Schoenenberger

2025 – 2026 Chapter President                          2025 – 2026 National Bylaws Chair

 

 

Date: ___________________________              Date: _______________________

 

 Chapter #143 Policies and Procedures

 

Meetings:

  1. The chapter shall meet regularly on the third Thursday of the month. The Board of Directors shall hold its regular monthly meeting on the first Thursday of the month. This date may be changed at the discretion of the President and a majority vote of the Board to accommodate special circumstances or opportunities for Chapter members.
  2. All members who attend a membership meeting or make a reservation will pay the appropriate meeting fee as determined by the event. Those who do not cancel their reservation 7 – days prior to the meeting, will be invoiced.
  3. Non-members attending their first meeting will not be charged a meeting fee. Subsequent meeting fees for non-members will be $30 for the appropriate member meeting fee as determined by the event.
  4. Employees of member companies, but not themselves members, will pay the appropriate meeting fee as determined by the event.
  5. Attached templates of Board of Directors and Chapter Membership meeting minutes will be used by the Chapter Secretary to record all action items at respective meetings.

Installation Meeting:

  1.  All incoming officers will receive a membership pin with appropriate officer guard attached. The pins and guards will be passed from outgoing to incoming officers from year to year at the Installation Ceremony.
  2. The current Vice President is responsible for purchasing the final President’s Pin for the outgoing President.
  3. The current Vice President is responsible for purchasing the outgoing President’s gift. A maximum of $150 is reimbursable.
  4. The incoming President will select the location and menu for the Installation Ceremony. The Board of Directors must approve increased cost of meeting.
  5. The current chapter Secretary will send invitations to all members, incoming board employers and or companies, and incoming board members spouses for the installation dinner.

 Contractual Agreements:

  1. Contractual agreements obligating the chapter to a monetary responsibility of any nature can only entered into and signed by the presiding Chapter President.
  2. The names “NAWIC” or “NAWIC Spokane Chapter #143” may not be used on any contract, even if there is no monetary responsibility involved.

 Financial:

  1. The Board of Directors may approve up to Two Hundred dollars ($200.00) for payment of a non-budgeted item.
  2.  All projected expenditures for non-budgeted items and items exceeding their budget approval, shall be presented to the Board of Directors for approval. Those over Two Hundred dollars will be presented to the membership for approval.
  3. The Treasurer shall send a check to the Pacific Northwest Region Director Fund Trustee by December for the amount stated by the current PNW Regional Guidelines, per chapter member based on the availability of funds. The amount shall be used to assist with expenses for Regional Director.
  4. The Treasurer shall send a check to the Pacific Northwest Region Director Fund Trustee by March, for the amount stated by the current PNW Regional Guidelines for NEF Cheryl M. Kolar Memorial Prize Fund, based upon the availability of funds. The amount shall be used for Regional Drafting Prizes.
  5. Upon request, the Treasurer shall send a check to the Pacific Northwest Director Fund Trustee or a representative for requested reimbursement of an outgoing Director’s gift.
  6. Check Signatories:
  • The Secretary must record election results in the chapter meeting minutes of the month elections were declared. Treasurer will need these to submit to the bank when new signatory cards are presented.
  • The current Treasurer shall collect required bank info from the incoming President, Vice President, Secretary and Treasurer.
  • Each incoming officer should sign required bank signatory cards at the October or November Board of Directors’ meeting. The transaction of who is removed and added should be noted in the minutes.
  • Outstanding Debit cards for those who are no longer check signatories should be given to Treasurer to be destroyed.
  • Treasurer will present to bank all information timely.
  • Debit cards created by the bank are allowed for President and Treasurer. Receipts for each transaction must be attached to bank statement.

Regional/National Meetings:

  1. The President or her representative shall attend Fall Conference with expenses reimbursed as follows:
  2. Registration, travel expenses, hotel room, a reasonable amount of per diem on the meeting days and one (1) travel day only, as budgeted, upon availability of the funds and approval from the finance committee.
  3. The President or her representative shall attend Annual Forum with expenses reimbursed as follows:
  4. Registration, travel expenses, hotel room, a reasonable amount of per diem on the meeting days and one (1) travel day only, as budgeted, upon availability of the funds and approval from the finance committee.
  5. The President or her representative shall attend Annual Conference with expenses reimbursed as follows:
  6. Registration, travel expenses, hotel room, a reasonable amount of per diem on the meeting days and one (1) travel day only, as budgeted, upon availability of the funds and approval from the finance committee.
  7. The President or her representative will be reimbursed to attend the chartering of new chapters within the PNW region. The expenses will be reimbursed as follows:
  8. Registration, travel expenses, hotel room, a reasonable amount of per diem on the meeting days and one (1) travel day only, as budgeted, upon availability of the funds and approval from the finance committee.
  9. Upon availability, budged and dedicated funds or regional and national meetings will be offered to all members.
  10. All members, including the President and her representative, accepting chapter funds to defray Regional or National meeting expenses shall attend all business sessions and at least (3) workshops or seminars.

Miscellaneous:

Applications for NAWIC Regional or National contests on behalf of the chapter or its members, must be approved by the Board of Directors prior to submission.

All Policies and Procedures have been reviewed and approved by the entire NAWIC Board of Directors, Spokane Chapter #143.

 

___________________________________

Kathryn Waters

2025 – 2026 Chapter President

 

Date:_______________________________

 

 

 

 

Review / Approval, National Bylaws Chair  (initials)