NATIONAL ASSOCIATION OF WOMEN IN CONSTRUCTION

SPOKANE, WA CHAPTER # 143

STANDING RULES

 

STANDING RULE #1:
The Chapter shall adopt Standing Rules stating its dues**, fees and charges, meeting date, and method of voting for officers, propositions and declaring whether the Chapter will elect Officers to the positions of Corresponding Secretary and President-Elect, and such other rules as are not in conflict with the Charter of the National Association of Women in Construction; the Chapter’s Corporate Charter; or the Bylaws, the Standing Rules or official policies of the National Association of Women in Construction. Revisions and amendments to Standing Rules 1-6 can only be changed by the National Board of Directors. (07/21)

** Student membership dues are set as a flat rate as established by the NAWIC Board of Directors. Flat rate dues for new student members are retained by the association. Flat rate dues for renewing student members will be disbursed to the Chapters. No additional renewal fees for students can be assessed by Chapters. (8/22)

STANDING RULE #2:
Standing Rules will be reviewed for compliance annually by the Chapter Board of Directors, and at least biennially by the National Bylaws Chair, and by no later than November 30th. Biennial review will occur when there are absolutely no changes to any of the Chapter Standing Rules. Chapters’ review schedule will be determined by their Region, according to the following:

A. Midwest, North Central, Northeast and Pacific Southwest Regions will submit when the start of the NAWIC year is an even-numbered year (i.e. 2022, 2024, 2026, etc.)

B. Pacific Northwest, South Atlantic, South Central and Southeast Regions will submit when the start of the NAWIC year is an odd-numbered year (i.e. 2023, 2025, 2027, etc.)

If there are any changes to Standing Rules 1-6, and/or if there are suggested changes to the Chapter Standing Rules by the Chapter’s Board of Directors, then the Chapter Standing Rules MUST FIRST be reviewed and Chapter receives approval for circulation by the National Bylaws Chair, then:

A. Once approved for circulation, the Chapter’s Standing Rules must be circulated for no less than 30 days to the Chapter’s entire voting membership

B. After circulation is complete, approval by a two-thirds (2/3) vote of the Chapter Board of Directors is required, except as superseded by State law

C. After circulation and approval by Chapter Board of Directors, the Chapter President signs and re-submits the Chapter Standing Rules to the National Bylaws Chair for final approval, reflecting signature and date (07/21)

STANDING RULE #3:
Any member accepting Chapter funds to attend any Association function shall prepare a report within forty-five days to be either published or distributed following the event. The report shall be attached to the reimbursement request at the time of submittal to the Treasurer, to be attached to the appropriate Chapter Minutes and published in the upcoming chapter newsletter for all to read. (03/00)

STANDING RULE #4:
Where a chapter believes that extending reduced rate membership for multiple Corporate Members would expand awareness of NAWIC’s professional development opportunities and encourage the advancement of women within these businesses, the Chapter may extend discounted memberships to accomplish this
goal. (02/09)

STANDING RULE #5:
The Chapters shall adopt the Sarbanes-Oxley policies approved by the NAWIC Board of Directors C-7 annually and duly noted in the Minutes. The policies will be reviewed annually with individual Code of Ethics and Conflict of Interest being reviewed by each Chapter Board Member at the first fiscal Chapter Board meeting. (12/17)

STANDING RULE #6:
The Chapters shall adopt the NAWIC Brand identification and logos as specified and as approved by the NAWIC Board of Directors, issued August 2020. The Chapter specific logo shall be the only logo used for all marketing, website, social media, and correspondence materials the Chapter may develop. Until such time that this Standing Rule is updated with any new branding or marketing allowances, the logo as provided by NAWIC National shall be the only logo utilized to represent NAWIC. No changes to the logo or color are allowed. In addition, the logo, as adopted by the NAWIC Board of Directors may not be used, worn or displayed without the express written consent of NAWIC’s Executive Director. (05/21)

STANDING RULE #7:
The chapter shall meet will be on the third Thursday of each month. Should a change in meeting date or day be occasionally necessary, the Chapter will hold a vote for the change. This vote can be done by either email or at a chapter meeting.

STANDING RULE #8:

The chapter dues are adopted as follows:

Active Member           $205.00

Corporate Member      $300.00

Associate Member      $205.00

Student Member         $25.00

Retired Member          $50.00

STANDING RULE #9:

The Chapter Officers shall consist of a President, Vice President, Secretary, Treasurer, and Immediate Past President.  The Chapter shall not elect a President-Elect or a Corresponding Secretary.

STANDING RULE #10:

The chapter shall elect a minimum of two (2) with a maximum of five (5) Directors. The current Board of Directors will set the limit of Directors each year prior to the nominating committee’s first meeting.

STANDING RULE #11:

Voting for Officers and Directors will be by Mail Ballot in accordance with NAWIC Guidelines for Chapters Mail Ballots located in the NAWIC Operations Manual Section C – Chapters.  All other issues pertaining to the business of the chapter will be done in person and/or via email.  If email vote is taken, the vote must be ratified at the next Chapter Monthly Meeting.

 STANDING RULE #12:

The Board of Trustees of the Spokane Chapter #143 NAWIC Scholarship Foundation, aka Lorraine Nichols Scholarship, shall be comprised of no less than three (3) or no more than five (5) Trustees; appointed by the membership of the Chapter.  Trustees shall have a voting membership designation with NAWIC; there may be one non-voting NAWIC member OR a non NAWIC member Trustee.  At no time, however, shall there be more than one non-voting NAWIC member or non NAWIC member as a Board of Trustees on the Spokane Chapter #143 NAWIC Scholarship Foundation.

STANDING RULE #13:

At the August Spokane #143 Chapter Meeting, Trustees of the Spokane Chapter NAWIC Scholarship Foundation shall be appointed for a term of three years to succeed the Trustees whose term expires.

STANDING RULE #14:

Should a Spokane Chapter #143 NAWIC Scholarship Trustee with a Corporate membership designation be transferred to another person within said Corporation, the Trustee position will not automatically be retained by the new Corporate member.  The Chapter Board will appoint a new Trustee for the remainder of the Trustees term.

STANDING RULE #15:

Should a current Spokane Chapter #143 NAWIC Scholarship Trustee no longer be a NAWIC voting member, the Chapter Board may appoint a new Trustee for the remainder of the Trustees term.  If the Spokane Chapter #143 NAWIC Scholarship Foundation Trustees deem the Trustee adds considerable value to the Foundation, they may request the Chapter Board to retain said Trustee.

STANDING RULE #16:

A Trustee of the Spokane Chapter NAWIC Scholarship Foundation may be removed from office with or without cause, by a two thirds (2/3) vote of the Chapter Board of Directors at a meeting of that Board at which a quorum is present.  Notice of the proposed removal of a Trustee must be given to all Trustees prior to date of the meeting at which such removal is to be voted upon.

STANDING RULE #17:

The Board of Trustees of the Spokane Chapter #143 NAWIC Scholarship Foundation will elect its President and Secretary annually.

 

  • APPROVED BY VOTE FOR CIRCUTION BY THE SPOKANE, WA #143 OF NAWIC BOARD OF DIRECTORS.

Donni Gabbert                                                                       Robin Fulton Meyer

2023-2024 Chapter President                                               2023-2024 NAWIC Bylaws Chair

Spokane, WA #143

Date:11/30/2023                                                                   Date:12/05/2023                           

 

APPROVED BY VOTE BY THE SPOKANE, WA #143 OF NAWIC BOARD OF DIRECTORS AS THE FINAL STANDING RULES AFTER CIRCULATION TO THE CHAPTER MEMBERSHIP

Donni Gabbert                                                                       Robin Fulton Meyer

2023-2024 Chapter President                                               2023-2024 NAWIC Bylaws Chair

Spokane, WA #143

Date:01/08/2024                                                                 Date:01/23/2024                          

 

 

NAWIC CHAPTER #143, SPOKANE, WA

CHAPTER POLICIES AND PROCEDURES

  Meetings:

  1. The Chapter shall meet regularly on the third Thursday of each month. The Board of Directors shall hold its regular monthly meeting on the first Thursday of every month.
  2. All members who attend a membership meeting or make a reservation will pay the appropriate meeting fee of $25. Those who do members that do not cancel their reservation by the Monday prior to meeting will be invoiced.
  3. Non-members attending their first meeting will not be charged a meeting fee. Subsequent meeting fee for non-members will be $30.
  4. Meeting fees may be increased for special meetings by the Board of Directors.
  5. Employees of member companies will pay the members fee of $25.
  6. Attached templates of Board of Directors and Chapter Membership meeting minutes will be used by Chapter Secretary to record all action items at respective meetings.

Installation Meeting:

  1. All incoming officers will receive a membership pin with appropriate officer guard attached. The pins and guards will be passed from outgoing to incoming officers from year to year at Installation Ceremony.
  2. The current Vice President is responsible for purchasing the final President’s Pin for outgoing President. Funds are reimbursable.
  3. The current Vice President is responsible for purchasing outgoing President’s gift. A maximum of $150.00 is reimbursable.
  4. The incoming President will select the local and menu for the Installation Ceremony. The Board of Directors must approve increased cost of meeting.
  5. The current Chapter Secretary will send invitations to all members, incoming board employers and or companies, and incoming board members spouses for installation dinner.

Contractual Agreements:

  1. Contractual agreements obligating the chapter to a monetary responsibility of any nature can only be entered into and signed by the presiding Chapter President.
  2. NAWIC or NAWIC Spokane Chapter #143 name cannot be utilized on a contract, even though there is no monetary responsibility, cannot be entered into without signature of presiding President.

Financial:

  1. The Board of Directors may approve up to Two Hundred dollars ($200.00) for payment of a non-budgeted item.
  2. All projected expenditures for non-budgeted items and items exceeding their budget approval, shall be presented to the Board of Directors for approval. Those over Two Hundred dollars will then be presented to membership for final approval.
  3. The Treasurer shall send a check to the Pacific Northwest Region Director Fund Trustee by December, for the amount stated by the current PNW Regional Guidelines, per chapter member based upon the availability of funds. The amount shall be used to subsidize their Regional Representative.
  4. The Treasurer shall send a check to the Pacific Northwest Region Director Fund Trustee by March, for the amount stated by the current PNW Regional Guidelines, for NEF-Cheryl M. Kolar Memorial Prize Fund, based upon the availability of funds. The amount shall be used for Regional Drafting Prizes
  5. Upon request the Treasurer shall send a check to the Pacific Northwest Region Director Fund Trustee or a representative for requested reimbursement of an outgoing Directors gift.
  6. Check Signatories
    1. The Secretary must record election results in the chapter meeting minutes of month elections were declared. Treasurer will need these to submit to the bank when new signatory cards are presented.
    2. The current Treasurer shall collect required bank info from the incoming President, Vice President, Secretary and Treasurer.
    3. Each incoming officer should sign required bank signatory card at the October or November Board of Directors meeting. The transaction of who is removed and added should be noted in the Board of Directors Minutes.
    4. Outstanding Debit cards for those who are no longer check signatories should be given to Treasurer to be destroyed.
    5. Treasurer will present to bank all needed information timely.
    6. Debit cards created by the bank are allowed for President and Treasurer. Receipts for each transaction must be attached to bank statement.

Regional/National Meetings:

  1. The President or her representative shall attend Fall Conference with expenses reimbursed as follows: Registration, travel expenses, hotel room, a reasonable amount per diem on the meeting days and one (1) travel day only, as budgeted, upon availability of the funds and approval from the finance committee.
  2. The President or her representative shall attend Annual Forum with expenses reimbursed as follows: Registration, travel expenses, hotel room, a reasonable amount per diem on meeting days and one (1) travel day only, as budgeted, upon availability of funds and approval from the finance committee.
  3. The President or her representative shall attend the NAWIC Annual Meeting with expenses reimbursed as follows: Registration, travel expenses, hotel room, a reasonable amount per diem on meeting days and one (1) day only, as budgeted upon availability of funds and approval from the finance committee.
  4. The expenses for the President, or her representative, will be reimbursed to attend the chartering of new chapters within the region. The expenses will be reimbursed as follows: Registration, travel expense, hotel room, a reasonable amount per diem on meeting days and one (1) travel day only, as budgeted, upon availability of funds and approval from the finance committee.
  5. Upon availability, budgeted and dedicated funds for regional and national meetings will be offered to all members.
  6. All Members, including President or her representative, accepting Chapter funds to defray Regional or National meeting expenses shall attend all business sessions and at least three (3) workshops or seminars.

Miscellaneous:

  1. Applications for NAWIC Regional or National contests on behalf of the chapter or its members, must be approved by the Board of Directors prior to submission.

APPROVED BY VOTE BY THE SPOKANE, WA #143 OF NAWIC BOARD OF DIRECTORS AS THE FINAL POLICIES AND PROCEDURES AFTER CIRCULATION TO THE CHAPTER MEMBERSHIP

Donni Gabbert

2022-2023 Chapter President

Spokane, WA #143

Date:11/28/2022