SPOKANE CHAPTER #143
NATIONAL ASSOCIATION OF WOMEN IN CONSTRUCTION
October 1, 2020
1. The Chapter shall adopt Standing Rules stating its dues, fees and charges, meeting date, and method of voting for officers, propositions and declaring whether the Chapter will elect Officers to the positions of Corresponding Secretary and President-Elect, and such other rules as are not in conflict with the Charter of the National Association of Women in Construction; the Chapter’s Corporate Charter; or the Bylaws, the Standing Rules or official policies of the National Association of Women in Construction. Revisions and amendments to Standing Rules 1-7 can only be changed by the National Board of Directors. (12/17)
2. Standing Rules shall be reviewed for compliance annually by the Chapter Board of Directors. In the event the Chapter Board of Directors recommends any changes, they shall immediately submit the Standing Rules to the National Bylaws Chair for review. When there are no changes, the Chapter Standing Rules shall be submitted to the National Bylaws Chair for review biennially no later than November 30th. Chapters in Regions where the Director is elected in odd-numbered years will submit their Standing Rules for review in odd-numbered years; Chapters in Regions where the Director is elected in even-numbered years will submit their Standing Rules for review in even numbered years. (3/17)
3. All revisions and amendments to the Chapter’s Standing Rules are to be submitted to the National Bylaws Chair for approval 30 days prior to circulation. Amendment of Chapter Standing Rules requires 30-day notice to the chapter members and two-thirds (2/3) vote of the Chapter Board of Directors, except as superseded by state law. (9/11)
4. Any member accepting Chapter funds to attend any Association function shall prepare a report to be either published or distributed within forty-five days following the event. The report shall be attached to appropriate chapter minutes.
5. Where a chapter believes that extending reduced rate membership for multiple Corporate Members would expand awareness of NAWIC’s professional development opportunities and encourage the advancement of women within these businesses, the Chapter may extend discounted memberships to accomplish this goal. (2/09)
6. The Chapters shall adopt the Sarbanes-Oxley policies approved by the NAWIC Board of Directors annually and duly noted in the Minutes. The policies will be reviewed annually with individual Code of Ethics and Conflict of Interest being reviewed by each Chapter Board Member at the first fiscal Chapter Board meeting. (12/17)
7. The Chapters shall adopt the NAWIC Brand identification and logos as specified and as approved by the NAWIC Board of Directors, issued August 2020. The Chapter specific logo shall be the only logo used for all marketing, website, social media, and correspondence materials the Chapter may develop. Until such time that this Standing Rule is updated with any new branding or marketing allowances, the logo as provided by NAWIC National shall be the only logo utilized to represent NAWIC. No changes to the logo or color is allowed. (08/20)
8. Regular monthly meetings will be held on the third Thursday of each month. Should a change in meeting date or day be occasionally necessary, the Chapter will hold a vote for the change. (10/17)
9. Annual Chapter dues are payable according to the following schedule:
- a. Active Member $205.00
b. Corporate Member $300.00
c. Associate Member $205.00
d. Student $ 10.00
e. Retired $ 50.00
10. The Chapter Board of Directors shall consist of President, Vice President, Secretary, Treasurer, Immediate Past President and a minimum of 2 (two) Directors, with a maximum of 5 (five) Directors.
11. The Chapter shall not elect Officers to the positions of Corresponding Secretary and President-Elect.
12. Chapter Officers shall be elected by the membership no later than the June General Membership meeting via mail ballot.
13. Chapter Board elections shall be by mail ballot. If there is only one nominee for each office, the NAWIC Secretary may be instructed to cast the elective ballot. If there is more than one nominee for office the following rules will apply:
- a. A Teller Committee is appointed by the President. The Head Tellers is selected by the committee.
b. The Secretary will prepare the ballot to include the nominations for mailing. She will also provide a mailing list of addresses of all Voting Members to the Head Teller.
c. The Head Teller will mail Voters: (1) the preprinted ballot with explicit voting instructions. The instructions must specify the deadline date for receipt of the ballot, i.e. postmark date. (2) A self-addressed return envelope with the name and address of the Head Teller, for enclosing the ballot envelope with the ballot sealed inside and a specified area for the member’s signature. This will allow the Teller Committee to verify the validity of the vote without knowing how the individual voted.
d. The Head Teller should accumulate the sealed ballot envelopes and deliver unopened to the Teller Committee Meeting. The envelopes are opened at the Teller Committee Meeting and are handled in the following manner: (1) Verify the signature of the voter against the Master Check-off List. (2) Remove the ballots from the envelope. (3) Place all ballots in the ballot (receptacle) box (do not unfold). Special care should be taken to insure accuracy and secrecy of the vote. When all envelopes have been opened and ballots placed in receptacle or ballot box, tabulation should begin.
e. Ballots must be kept, but not shown outside of Teller Committee, until an Election has been declared. Once Election is declared and uncontested, ballots will be destroyed by Head Teller.
14. The Board of Directors may approve up to two hundred dollars ($200.00) for payment of a non-budgeted item.
15. All members who attend a membership meeting or make a reservation will pay the appropriate meeting fee of $25. Non-members attending their first meeting will not be charged a meeting fee. Subsequent meeting fee for non-member will be $30. The meeting fee for members and non-members may be increased for special meetings. (10/17)
16. The Chapter website will be kept current including upcoming meetings and events.
17. All standing committee chairmen shall keep up-to-date and accurate records and notes concerning the work of their committees. All such past and current records will be given to the President no later than August 1.
18. The President or her representative shall attend Fall Conference with expenses reimbursed as follows: Registration, travel expenses, hotel room, a reasonable amount per diem on the meeting days and one (1) travel day only, as budgeted, upon availability of the funds and approval from the finance committee.
19. The President or her representative shall attend Annual Forum with expenses reimbursed as follows: Registration, travel expenses, hotel room, a reasonable amount per diem on meeting days and one (1) travel day only, as budgeted, upon availability of funds and approval from the finance committee.
20. Members accepting Chapter funds to defray Forum and /or Annual Meeting expenses shall attend all business sessions and at least 3 workshops or seminars.
21. The President or her representative shall attend the NAWIC Annual Meeting with expenses reimbursed as follows: Registration, travel expenses, hotel room, a reasonable amount per diem on meeting days and one (1) day only, as budgeted upon availability of funds and approval from the finance committee.
22. The expenses for the President, or her representative, will be reimbursed to attend the chartering of new chapters within the region. The expenses will be reimbursed as follows: Registration, travel expense, hotel room, a reasonable amount per diem on meeting days and one (1) travel day only, as budgeted, upon availability of funds and approval from the finance committee.
23. The outgoing Treasurer shall send a check to the Pacific Northwest Region Director Fund Trustee by December, for the amount stated by the current PNW Regional Guidelines, per chapter member based upon the availability of funds. The amount shall be used to subsidize their Regional Representative.
24. The outgoing Treasurer shall send a check to the Pacific Northwest Region Director Fund Trustee by March, for the amount stated by the current PNW Regional Guidelines, for NEF-Cheryl M. Kolar Memorial Prize Fund, based upon the availability of funds. The amount shall be used for Regional Drafting Prizes
25. Installation of incoming officers shall be at the August or September meeting depending on the date of the NAWIC Annual Meeting.
26. Membership pins will be purchased for newly-elected officers who have not received a membership pin. The pins are worn with an officer guard. Officer guards will be passed from one officer to the next each year at the Installation Ceremony. At the discretion of the Board, replacement pins only will be purchased. (10/17)
27. The Board of Trustees of the Spokane Chapter #143 NAWIC Scholarship Foundation shall be comprised of no less than three (3) or more than five (5) Trustees; appointed from the membership of the Chapter. Trustees shall have a voting membership designation with NAWIC; except that at any time, there may be one non-voting NAWIC member OR one non-NAWIC member trustee. At no time, however, shall there be more than one non-voting NAWIC member OR non NAWIC member as a trustee on the Board of Trustees of the Spokane Chapter #143 NAWIC Scholarship Foundation.
28. At the August meeting the Chapter Board, Trustees of the Spokane Chapter NAWIC Scholarship Foundation shall be appointed for a term of three years to succeed the Trustees whose term expires; provided that nothing here shall be construed to prevent the reappointment of a Trustee.
29. Should a Spokane Chapter #143 NAWIC Scholarship Trustee with a Corporate membership designation be transferred to another person within said Corporation, the Trustee position will not automatically be retained by the new Corporate member. The Chapter Board will appoint a new Trustee for the remainder of the Trustees term.
30. Should a current Spokane Chapter #143 NAWIC Scholarship Trustee no longer be a NAWIC voting member, the Chapter Board may appoint a new Trustee for the remainder of the Trustees term. If the Spokane Chapter Scholarship Foundation Trustees deem the Trustee adds considerable value to the Foundation, they may request the Chapter Board to retain said Trustee.
31. A Trustee of the Spokane Chapter NAWIC Scholarship Foundation may be removed from office, with or without cause, by a two-thirds (2/3) vote of the Board of Directors of the Chapter at a meeting of that Board at which a quorum is present. Notice of the proposed removal of a Trustee must be given to such Trustee prior to date of the meeting at which such removal is to be voted upon.
Date Approved by Board: November 1, 2020
Signed by President: Dotty J Johnson
Approved by NAWIC National Bylaws Chair: Robin Fulton Meyer
Date: January 2, 2021